Tally integration: every GRN reaches Tally without a second entry

The same GRN, typed twice

A truck is unloaded and the store enters the GRN: vendor, items, accepted quantity, the invoice number. Two days later the bill reaches accounts, and the same receipt is keyed into Tally again: vendor, invoice number, value, GST at each rate.

Two people enter one receipt. At month end someone matches the two copies line by line, looking for the one where the value or the GST came out different.

One entry, in the store

With IndustryPrime, the GRN is the only entry. Once its accepted quantity is in stock, the GRN is ready for Tally. The Tally connector asks IndustryPrime for that company's GRNs not yet in Tally, and each one is sent as a purchase voucher.

The connector asks for one company at a time, and gets only GRNs from that company's stores, so one company's receipts never arrive mixed with another's.

What goes into the voucher

Each voucher is built from the GRN and its purchase order:

• Voucher type Purchase, dated on the GRN date and carrying the GRN number
• The vendor as the party ledger, with the vendor's GSTIN
• The supplier's invoice number and date as the reference
• Purchase value grouped by GST rate, each to a ledger such as "Purchase 18 %"
• CGST and SGST at half the rate each, or IGST at the full rate, taken from the PO line
• A round-off line, so the vendor amount is a whole rupee
• A narration with the challan number, LR number, vehicle number, transporter and e-way bill number

Accounts open Tally and find the receipt already there, with the tax split the PO agreed.

The voucher number comes back

When Tally accepts the voucher, its voucher number is sent back and saved against the GRN. From then on that GRN is not sent again. A GRN that has not been confirmed stays in the waiting list and is picked up the next time the connector asks.

When accounts post bills by hand

Some plants keep posting bills in Tally themselves. The Pending for Tally Entry screen lists the bills waiting for accounts, filtered by date, store, vendor or GRN number. Accounts enter the Tally reference number, and the bill moves on to pending bills for payment. The same reference number cannot be entered for two bills, and it shows on the bill register and the payment sheet.

What it does not do

• It is not a two-way sync. GRNs go to Tally and the voucher number comes back. IndustryPrime does not read ledgers, balances or payments from Tally.
• Only GRNs are posted. Purchase orders, material issues and payments are not sent to Tally.
• Freight, packing and forwarding, and loading charges do not get ledger lines of their own in the voucher.
• It does not replace Tally. Your books, ledgers and GST returns stay in Tally. IndustryPrime runs the purchase and store work before the bill: indent to GRN.

Where this fits

Tally integration is the last step after the GRN. The GRN is recorded against its purchase order, the supplier invoice can be checked against both (a three-way match), and the receipt then reaches Tally without being typed again.

GRNs to Tally are included in the plan; see pricing. To see a GRN reach Tally on your own data, book a demo.