Vendor management software for one clean, approved vendor list

Three vendor lists, none of them complete

Purchase keeps vendors in an Excel sheet. Accounts has the bank details in Tally. The store knows who delivers what. The same supplier sits in two places under two spellings.

When an urgent indent comes in, the enquiry goes to whoever is remembered, not to every vendor who has supplied that item before.

One vendor master for the whole plant

Each vendor is added once: GSTIN, PAN, bank account and IFSC, contacts, the item groups and makes they supply, and their MSME certificate. A repeated GSTIN is stopped. A bounced email is marked in red.

Approval and blacklisting, on record

New vendors go through the approval levels you set, and each approval is saved with the approver's name. Blacklisting works the same way, with a reason, name and date. A blacklisted vendor drops out of new enquiries.

The right vendors on every enquiry

On a new enquiry (RFQ), up to ten suggested vendors are starred, last-year suppliers first. Mandatory vendors are marked. Beside each: enquiries sent, quotes received, orders placed and last PO date.

Vendors quote from an emailed link without logging in, and the quotes go straight into the quotation comparison.

Each vendor's history in one place

The vendor purchase history report lists every PO line for a vendor: item, make, rate, discount, GST, pending quantity and bill. The vendor summary shows what you bought from each vendor each quarter and its share of total purchase.

What it does not do

• No vendor score. It does not rate vendors for on-time delivery or quality. Rejections are recorded on each GRN, not rolled into a rating.
• No vendor login or portal. Vendors quote and receive updates through email links.
• No check against the GST portal. It checks a GSTIN's length and that it is not already in your list.

To see your own vendor list set up this way, book a demo.